WELS Product Releases

Our Products

WELS

WELS is a comprehensive data system for early childhood and has a proven track record of integrating data from diverse data systems...

WELS Portal

WELS gives early learning professionals the ability to report and manage their information including demographics, work experience, education...

Partner Hub

Partner Hub offers a variety of services for early learning program providers by offering a range of child care management tools...

PreK.Club Directory

PreK.Club Directory provides a comprehensive platform designed to highlight schools in the context of high-quality early learning environments.

PreK.Club Admin

PreK.Club Admin is the child care software designed to manage preschools/childcares. It allows to enroll students, control sign-in and sign-out processes, record detailed attendance history, and handle payments with ease.

EHS Portal

The Early Head Start (EHS) portal provides families with the ability to apply for Early Head Start services...

WELS Map

A user-friendly map to find early learning centers. Simplifying the search for excellence in early education.

A$CEND

The A$CEND program rewards early childhood educators by collectively recognizing education...

Violet

A fully responsive web application specially made for the Epilepsy Alliance Florida...

Arctic

Data management and collection solutions are used to analyze and generate various reports...

TB5 Connects

TB5 Connects helps families with young children access programs and resources to ensure that our children thrive!

Monitoring Tool

A quick and easy way for agencies to schedule visits and manage items from a checklist for compliance...

TimeZ

Streamlines work hours. Allows for easy logging and monitoring of time...

CAPI

CAPI, the County Application Program Interface, allows individual counties and multi-county coalitions to request room, assessment, and rating data from WELS.

All Releases

July 14, 2026
Upgrade
Backend optimization of the Rooms module.
New
Addition of manual verification process for employment records in SF DEC WELS.
Enhance
Verification of all Positions imported within SF Registry employment records (includes updates to all currently imported Positions).
Fix
Fixes to typo in Activity Log Search feature.
New
Systems Configurations Report now available.
Enhance
Addition of description to Dashboard Reports.
New
Ability to review responses to Demographics in each program's WELS profile (Sites).
New
SEEK Application (2027)
New
Addition of "Reconciled & Cleared" Fiscal Status for SEEK Applications.
Enhance
Updates to SEEK Denial Letter logic to ensure application status is updated to "Denied."
Enhance
"Assign" function always enabled for SEEK Applications within "Manage."
Enhance
Updates to CSC STAR Survey based on rounds to ensure correct survey displays to applicants.
Feature
Portal User Accounts Report to include Program and/or Organization Name.
Enhance
Incorporation of requested updates and enhancements to the ECIC DE CDA (2026) Application.
Fix
Fixes to an issue affecting "Ineligible" functionality (improvements to accuracy and system reliability).
Enhance
Addition of Active/Inactive column in the Create Agency Staff list.
Improvement
Improvements to Calendar display in the Activity Log for multi-selection entries.
New
Addition of Date Range filter within the MDHS Professional Development Verification Chart.
Enhance
MDHS ELEVATE Application Staff Assignment Report now includes Cycle and Last Assigned Date.
New
Addition of Smart Badge link to LARS export. Includes all Badge images to the new Smart Badge design.
Enhance
Inclusion of Details by Topic in TA Coaching Report.
Improvement
Updates to the QSS Summary and Data Report to reflect the correct application statuses (additional improvements included).
Fix
Fixes to Program Staff Competency Hours Details Report to verify professional staff training hours when filtering.
Enhance
Ran script to update MDHS PDG Site Support for all Rooms with four-year-olds to have ELEVATE+ as their Support designation.
Enhance
Updates to Activity Log/Note functionality to pre-select the current Site when creating a new entry within the MDHS Site Calendar section.
Enhance
Enhancements to the QIP (Plan).
Fix
Fixes to the MDHS Calendar "Today" button to display current date.
Enhance
Updates to to have a unified flow across all MDHS Director's Credentials Applications (DC/DCFT/DCR).
New
Addition of a new field in ELEVATE Cycle 1 and 2 for programs to indicate their Supporting Agency as part of the Program Information section.
New
Updates to MDHS ECE Scholarship Application flow to add: No Response, Participation Confirmed, and Participation Declined statuses.
Fix
Fixes to Two-Factor Authentication code timeout with email, SMS, and phone call options.
Enhance
Professional Development section now able to support Award Amounts in ElevatEd Training Templates in ElevatEd, which auto-generate Staff Funding records during sync.
Enhance
Addition of Description to Dashboard Reports.
New
Addition of a list of Ineligibility Reasons to the ElevatEd FIU Bilingual Cohort Application.
New
New "Application Closed" status for the ElevatEd FAIHM Scholarship Application.
Improvement
Updated terminology from "Employment Verification" to "Employment Confirmation" across all views and emails in the following ElevatEd Applications: FIU Bilingual Cohort, FAIMH Endorsement, CDA, and CDA Renewal.
Enhance
Updated Professional Application List to display "Active" ElevatEd accounts.
Fix
Fixes to issue that prevented date selection from showing when configuring Applications in the Maintenance section.
Enhance
Addition of Vendor ID to the A$CEND Application List export.
New
New requirement for reviewer to select the Employment Record that will be used to calculate the A$CEND Award Amount before approval of the application.
New
Addition of "Helper Indicators" to the A$CEND Application Manage page with quick insight into the latest NetSuite information on file.
Enhance
Updates to the stored procedure and calculation logic for A$CEND applicants and related A$CEND calculations.
Enhance
Adjusted the display of potential A$CEND payments to highlight the "Actual" Award Amount.
Feature
Updates to the default timeframe for the TCT Monthly Payments 20% above the average report from six (6) to three (3) months.
Upgrade
General maintenance.
Team:
Jesse Valdes
Jesse Valdes
Data Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Sandro Perez
Sandro Perez
Technical Director
Herbert Cabrera
Herbert Cabrera
Software Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
July 14, 2026
Enhance
Granting Program Portal access to new SF DEC Portal account holders with "Director" or "Owner" as current Position in Registry data (assigned as "Organization Admin").
Enhance
Updates to SEEK Denial Letter logic to ensure application status is updated to "Denied."
New
SEEK Application (2027)
Enhance
Enhancements to the Portal Home Page to support navigation and access to the different sections and associated features.
New
Creation of an email reminder for account holders in the Early Childhood Registry of Palm Beach County to submit their information in the My Early Childhood Career Journey.
New
Integration of Avalara within the Quality Improvement Award (QIA) module to streamline tax calculation and processing.
New
Portal role added to grant security access for Alternate Director(s).
New
Ability to create a Sign In Sheet from a Training Session Roster.
Enhance
Addition of Program Portal access checks for Program (Site) Applications.
Enhance
Enhancements and fixes to the ELEVATE: a Quality Support System (Year 2) Portfolio (Plan).
Fix
Fixes to Advanced Search filters for Training Series defaulting to "No."
Fix
Fixes to issue when resetting a Survey for an educator to ensure ability to resubmit.
New
ELEVATE: a Quality Support System badges now utilize Smart Badges to issue/assign badges based on Rating Version and Conditions.
New
Creation of Infant-Toddler CLASS 2nd Edition content and format.
New
Addition of functionality that allows lift-ED Trainers to integrate their Zoom or Teams account in the Portal and directly create meetings.
New
Email reminder to be sent to Trainers when Rosters need updating in ElevatEd.
New
Addition of a new widget on the Trainer Portal Dashboard to monitor when Rosters need attendance (Status) updates.
New
Addition of fiscal years to the Evaluation Scholarship for financial tracking.
New
Addition of Funding Chart widgets for the Professional and Program Portals.
New
Addition of Career Pathway functionality to allow configurations by client.
New
Addition of section in ElevatEd exclusively for EHS Partners, including sections needed for program operation.
Fix
Fixes to error with the ElevatEd course survey link available via email.
Enhance
Assigned ELC MDM as the Organization for any ElevatEd account holder with an "elcmdm.org" email.
Improvement
Updated TCT Thrive by 5 Payment email messages to display the program's Tier information.
Enhance
Updated logic when "Career Journey" is submitted to allow access to the ElevatEd Training Calendar.
Fix
Fixed Advanced Search "Last Month" and "Last Year" filters in the My Professional Development section of the ElevatEd "Career Journey."
Fix
Fixes to issue with Assigned Site Role(s).
Upgrade
General maintenance.
Team:
Jesse Valdes
Jesse Valdes
Data Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Sandro Perez
Sandro Perez
Technical Director
Herbert Cabrera
Herbert Cabrera
Software Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
June 10, 2026
Remove
Removed ability to make updates to the records available in the My Early Childhood Career Journey section of the SF DEC Professional Portal.
Upgrade
Updated the ElevatEd load process to support current requirements and deactivate legacy data from original PDI loads.
Enhance
Enhancements to the Professional Badges tool.
New
Added indicator light to Professional Portal and Staff Roster section of the Program Portal to communicate an action is needed.
New
New ability to clone and archive Training Templates.
Improvement
Adjustment made to allow directors to access the Program Portal when the county is missing from the program's profile.
Improvement
Adjustment made to wrap text when a Training Session title exceeds the screen capacity.
Improvement
Restored functionality to allow "Private" Training Templates to show in the Training Sessions screen for scheduling.
Enhance
Ability to select correct answers for Survey "grading."
Enhance
Update to default time settings in the Training Session section.
Enhance
Ability to process My Early Childhood Career Journey submissions through the Application Verification process.
Upgrade
Updates to SEEK Application to require review of all sections before submission.
Enhance
Review of email template processing in applications managed through the Portal.
Fix
Fixes to duplicate Capacity 'pop-ups' in Training Session information.
Enhance
Adjusted access to documentation when an educator is Enrolled in a training.
Fix
Responsive fixes to header name duplicated and PD list overflows on devices with smaller screens.
New
ELEVATE: a Quality Support System applications to send an email upon submission to "Region Supervisor" (if information is available in the Agency Program Contact section of the program's WELS profile).
Team:
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Jorge Castañeda
Jorge Castañeda
Software Developer
Herbert Cabrera
Herbert Cabrera
Software Developer
Evelyn Perez
Evelyn Perez
BI & Reporting Developer
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Ernesto Santos
Ernesto Santos
Software Developer
Karen Clay
Karen Clay
Data Solutions Engineer
Sandro Perez
Sandro Perez
Technical Director
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Dasiely Cruz - Director of Workforce Innovations
Dasiely Cruz
Director of Workforce Innovations
June 10, 2026
Upgrade
Updates to the Sites by Program Support Report to show current data.
Fix
Fix to ensure updates to language in email templates will be available when updated through Maintenance.
Remove
Removal of duplicate State field from the A$CEND Application.
New
Implementation of nightly job that adds Organization Administrators as each applicable program's Agency Contact.
New
New data set views available for the CSC STAR Award and program (Site) information.
Fix
Fixes to translations of "Teacher" and "Aide" position information imported from FL DEL.
Upgrade
Matching Professional Development Verification Statuses to applicable Application Queue records.
Upgrade
Updates to the procedure for self-reported Professional Development records.
Feature
New Assessment Request functionality in the CSC STAR Award application.
New
CSC STAR Award (2027) application.
Fix
Fixes to Cancellation Report issue.
Upgrade
Updates to Agency Staff data in the Site Contact section of each program's profile.
Improvement
Controls to Monitoring and Calendar sections through role permissions.
New
Smart Badges.
Team:
Herbert Cabrera
Herbert Cabrera
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Evelyn Perez
Evelyn Perez
BI & Reporting Developer
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Ernesto Santos
Ernesto Santos
Software Developer
Karen Clay
Karen Clay
Data Solutions Engineer
Sandro Perez
Sandro Perez
Technical Director
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Dasiely Cruz - Director of Workforce Innovations
Dasiely Cruz
Director of Workforce Innovations
May 14, 2026
Fix
Fixes to the "Training Data Entry Validation Report."
Upgrade
Updates to PRISM.
New
Identification of who is listed in the "LARS Provider List" as the program director and assigning the individual as the "Program Contact."
New
"Family Engagement Report."
New
New status available in ELEVATE Year 2 to reflect "Site Closed."
New
"2026 Director Credential Report."
Enhance
Enhancements to "Site Type" section.
Enhance
Ability to allow "Site Assignment" for MSDH Inspectors.
New
Access to "Smart Badges"
New
"More Information Status Report."
Upgrade
Survey available in "Series" with "Multiple Templates."
New
Contract for School Age Application in ELEVATE Year 2.
Enhance
Updates to "Service Options" from LARS.
Fix
Corrections to "Effective Date" in "Badge Showcase."
Upgrade
Administrator's information in "Professional Staff Information" inserted in "Program Contact" section.
Upgrade
Updates to QSS engine for the ELEVATE Year 2 "School Age Badge."
Upgrade
Updates to "Visits Monthly Hours Report."
New
"LARS Inspector Load Daily Exception Report."
New
"Withdraw" option available within training notifications.
Enhance
Enhancements to Survey Builder, including Question Clone.
Enhance
Enhancements to "Plans" for ELEVATE Year 2 Portfolio.
Fix
Fixes to "Details" button alignment issues in "Calendar View."
Fix
Fixes to "Site Name" from LARS load.
Upgrade
Inability to remove "Assessments" that are associated with "Ratings" (QSS Badges).
Enhance
Emails added from "Support" to be automatically verified.
Enhance
Enhancements to "Show Document" to open the full file, including all pages.
Fix
Fixes to refresh status when a document is sent to "More Information."
Upgrade
Updates to "Professional Staff>Professional Development."
Feature
Enhancements to Roles/View access.
Fix
Fixes to "Search" filter for Language, Certification, and Education.
Enhance
Updates to the "Program Support Report."
New
Access to the "Trainer Application."
Enhance
"Assign Sites Form Request" to add all sites (programs) in the selected "Agency."
Enhance
"Activity Log" to show time (Duration) in "Hours" and "Minutes."
New
"Active" Dashboard Reports.
New
"Roles and Rights Report" for Portal Role Security.
Fix
Fixes to the size of the "Monthly Training Report."
Enhance
Extra columns added to "Portal Accounts with Employment Details" Report.
Enhance
"Professional Staff" record to reflect status changes when a document/record is sent to "More Information."
Enhance
Employment tagged for A$CEND Award.
New
Employment verification for CDA applicants.
New
Employment confirmation for FAIMH applicants.
Enhance
Automatic population of Professional Staff Contact Table for Site.
Fix
Fixes to FIU Application
Fix
Fixes to send "ElevatEd (Inservice)Professional Development" records for verification.
Enhance
Adjusting access to "Assessment Requests" from the A$CEND Application.
Fix
Inactivation of duplicate language records.
Feature
Professional Staff Badges.
Upgrade
General Maintenance.
New
Updates to SEEK Scholarship Application statuses to include "Processing Complete."
Enhance
Updates to the "SEEK Scholarship Transaction" Report.
Enhance
Updates to SEEK Scholarship item processing and status view.
Fix
Fixes to SEEK Scholarship Application errors within the "Manage Updates to SEEK Award and Denial Letter" logic.
Feature
WELS account creation and password reset email templates.
New
Addition of "CSC Administrator" role and corresponding security configurations.
New
"Fiscal Year Spending" Widget for CSC STAR Award Application.
Enhance
CSC STAR Award Application assessment calculation.
Remove
Disabled "Actions" buttons for CSC STAR Award Applications in "Archive" status.
Feature
Fixes to Report that was not saving for "Assessments."
Fix
Fixes to error that was occurring when creating a "Staff Record."
Fix
"Assign Sites" form request to add all Sites (programs) associated with the Agency.
Enhance
Addition of "Refresh Indicator" and "Create" renamed as "Update" on Report page.
Enhance
Enhancements to "ASSESSMENT_DETAILS" Report, including change from 'portrait' to 'landscape.'
Fix
Fixes to "CLASS Observation Helper Report" not showing "QPS Teachers," "Assessor," "Schedule," and "Room."
New
"Assessor Match" Report.
New
Automatic population of "Professional Staff Contact" information in program's profile (in Sites).
New
"Professional Educator Application Verification" Report.
Enhance
"License Type" added to QIA Application Management screen.
Improvement
Implemented necessary changes to "QIA Questionnaire Demographics" Report.
New
"POC Reimbursement Summer 2025" added to Application Queue.
Fix
Fixes to issue with filtering spaces in QIA Application.
Fix
Fixes to maintain existing verification when a QIA Application is resubmitted.
Fix
Fixes to "Document Review Preview."
Team:
Ernesto Santos
Ernesto Santos
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Karen Clay
Karen Clay
Data Solutions Engineer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Jesse Valdes
Jesse Valdes
Data Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Dasiely Cruz - Director of Workforce Innovations
Dasiely Cruz
Director of Workforce Innovations
May 14, 2026
New
Access to "Smart Badges."
Enhance
Ability to attach a "Survey" to a "Series" with multiple templates.
New
Contract for School Age Application in ELEVATE Year 2.
Fix
Fixes to "Training Series" default in "Advanced Search" options.
New
"No Data to Report" option available within the "My Early Childhood Career Journey."
Fix
Fixes to "Program Role" issue in "Assigned Sites" section.
Fix
Fixes to "Details" button alignment issues in "Calendar View."
New
"Director's Credentials Fast Track 2026" Application.
Upgrade
Updates to ELEVATE Year 1 flow.
New
Addition of button that allows access to "My Professional Development" section of the "Professional Portal."
Fix
Fixes to error that occurred when enrolling in a "Training Session" from the "Calendar."
Fix
Fixes to error that occurred when removing a "Session Date" for "Series" with multiple templates.
Fix
Fixes to "Transcript Report" consistency and display issues with "Unverified" courses.
Fix
Fixes to discrepancies between Program "Staff Competency Hours," "Site Details," and "Professional Development Training" Reports.
Enhance
Updates to security permissions for "Trainer" and "Business Trainer" roles, including removal of "Reset Access."
Enhance
"CCPP Site Support Status" & ELEVATE Applications.
Enhance
Emails added from "Support" to be automatically verified.
Upgrade
Updates to the "Coaching" module.
New
Access to the "Trainer Application."
New
Access to "Place of Employment" in the "Training Roster" to reflect each individual's "Employment Type."
New
Access to "Professional Staff Badges."
New
Ability to check for "Intended Audience" when exploring trainings in the "Calendar."
Upgrade
Updates to the "Wait List" functions for "Series."
New
"Roles and Rights Report" for Portal Role Security.
Enhance
Enhancements to the "Workforce Dashboard Widget."
New
Ability to search for a program by "License Number."
New
Ability for Trainer to view "Training Session Details" from the "Training Session List."
Improvement
General Maintenance.
Remove
Document requirement removed for "High School" records within the "CSC STAR Award" Application.
Fix
Fixes to date on "QIA Letter."
New
Updated logic to include document requirement in "Enrollment" section of ECIC RISE Associate and Bachelor's Applications..
Team:
Ernesto Santos
Ernesto Santos
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Jesse Valdes
Jesse Valdes
Data Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Karen Clay
Karen Clay
Data Solutions Engineer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Dasiely Cruz - Director of Workforce Innovations
Dasiely Cruz
Director of Workforce Innovations