WELS Portal 3

WELS gives early learning professionals the ability to report and manage their information including demographics, work experience, education, training, scholarships, and wage-incentives.

October 15, 2026
Enhance
Added new Widget/Report to the Trainer Dashboard to reflect responses to Instructor related survey questions for English and Spanish surveys.
Improvement
Trainers able to build a Training Series using only some of the linked course templates, instead of being required to create every one.
Enhance
Monitoring Visits able to be added to an Outlook Calendar when scheduled.
Enhance
Added a "push notification reminder" in ElevatEd for Enrollment completion.
Enhance
Embeded ability to see Work Plans within Coaching Module attached to Coaching Sessions.
Enhance
Connected PB Training Session enrollment process to Eventbrite and set reminder to complete SEEK Scholarship Application.
Feature
Required Training Status of Approved before enrollment.
Feature
Development of Stipend for Early Educator Professional Development (SEEPD) application.
Improvement
Added CSC Early Childhood Social-Emotional Supports Program Application logo (with colors) to Program Portal Application.
Feature
Created ability to delete applications used for testing purposes.
Feature
Created a public link for the EC Registry of Palm Beach County Calendar for viewing of public Trainings.
Improvement
Improvements to Series Participation Workflow for Director's Credential Renewal.
Enhance
Adjustments to enhance match process for Portal account creation.
Fix
Fixed backend issues identified through server-side error reporting.
Fix
Fixed Enrollment logic through the Client Config to allow enrollment within the Training Calendar.
Fix
Fixed duplicate group chats from being created for a single training.
Feature
Fixed Impersonation logic to return to original account.
Improvement
Allowance for multiple standard selection under Professional Focus Area so Goal/Work Plans display correctly.
Fix
Corrected display in SF Program Portal Notes.
Improvement
TCT Payment Email to provider including signature.
Fix
Fixes to standard displays in tasks added to SF QIP PY 25-26.
Fix
Correction of issue preventing the sending of invitation emails for DSU applications.
New
Created a new BLI application to mimic the FIU application process & flow.
Feature
Fixed drop-down options in the Plan to respond to Google translation in SF WELS Quality Portal.
Improvement
Allowance of password reset to be completed from a mobile phone.
Improvement
Updated the rules for required Plan Task questions--each must be filled out before the Task can be marked as "Complete."
UI/UX
Adjusted access to show Applications in the Portal.
UI/UX
Columns for data tables can now be easily re-ordered by each account holder.
Improvement
Default text field description can now be configured for the Plan/Portfolio Task modal.
New
Development of new CDA Achievement Scholarship for DSU.
Improvement
Improved the document upload functionality within Plans.
Improvement
Added Resource Documents to Plans, providing users with quick access to helpful documents, templates, guides, and external resources directly from the Plan screen.
Improvement
Portfolio within WELS (Work Plans), allowing for the addition of images, text, and other sources of "evidence" in a collage view.
Upgrade
Ability to use Avalara in order to have an efficient way to generate 1099 forms at the end of the year.
Improvement
Ability to indicate children receiving subsidies (Subsidized Children) and Current Capacity fields as "Required" within the Enrollment section. Event Log was added to Sites to allow Enrollment over License Capacity.
Improvement
Improvements to the Portal WCAG standards.
Enhance
Enhanced the QIP Definitions Maintenance to make record configuration clearer and easier to understand.
Enhance
Lockable Enrollment Categories Feature.
Fix
Fixes to TCT Thrive by 5 Enrollment misleading Date.
Team:
Michael Escalona
Michael Escalona
Junior Software Developer in Support
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Ernesto
Ernesto Santos
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
Dasiely Cruz
Dasiely Cruz
Director of Workforce Innovations
Laura
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
melissa-bwelz-500px
Melissa Hernandez
QA Lead
September 8, 2026
Enhance
Includes additional trainers in group chats in the Messaging Hub.
Fix
Database backend exception
New
Add new MDHS Special Needs application (ELEVATE: Special Needs), including its full data model, Admin management, and Portal submission workflow.
Enhance
Allows for existing Org Admins to request a new site added to the Organization.
Fix
Enhancements to Audit trail process
Fix
Create a Script to clear hanging Queue items.
Feature
Update initialization process for the ZOHO and Tawk widgets to use a client config to be enabled/disabaled
Feature
Embed ability to see Work Plans within Coaching Module attached to Coaching Sessions.
Feature
Connect PB Training Session enrollment process to Eventbrite and set reminder to complete SEEK scholarship application
Feature
Requires SF Registry ID match to create Portal account.
Feature
Ensures that portal areas only display if permissions are set to View.
Feature
Import WELS Staff Roster into Staff Roster within the PB Program Portal
Feature
Adjustment to application logic to close applications on the closure date, not the day after.
Feature
Allows Program Plans/Portfolios to be assigned to a Site Professional Staff, allow the Educator to update and work on their own plan.
Fix
To fix a bug in SF Portal giving an error when clicking on sessions in Upcoming Training Sessions
Enhance
Allow DE users to view 2024 QIP Key Practices to close out existing QIPs.
Enhance
Upcoming Training dashboard widget shows only active trainings.
Enhance
Update the "View" permissions to display Program Application by role.
Enhance
Include the Key Practice within the Improvement Plan when selecting a Quality Indicator.
Fix
Fixed bug allowing sessions to be added to templates in Pending status.
New
Allow QIP deletion for Admin Role
Feature
Set up Portfolio integration within Improvement Plan Page in the Potal.
Enhance
Update QIP logic regarding refresh functionality, QIP Definitions Sequence, Document Category and Required/Not Required
Enhance
Plans now support configurable custom fields by Standard. Fields can be set at the Standard level to collect overall information or at the Task level to collect data for each individual task associated with the selected Standard.
Improvement
Aligning employment checks between the Career Journey and the Calendar to make sure they are both checking the same rules for access.
Feature
For Plans with Educator Scope, the assigned educator’s Transcript Report is now available from the Reports dropdown in both the Plan List and within the Plan for quick access to training and professional development history.
Upgrade
Requested updates to 2027 QIAs
Feature
Assign Room Badges upon completion of Plan.
Fix
CDA Scholarship (2026) Automatic Emails
Enhance
Update ECSES Program Application in WELS (approval flow and statuses)
Upgrade
Update Confetti Class Styling
Team:
Michael Escalona
Michael Escalona
Junior Software Developer in Support
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Ernesto
Ernesto Santos
Software Developer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Dasiely Cruz
Dasiely Cruz
Director of Workforce Innovations
Laura
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
July 14, 2026
Enhance
Granting Program Portal access to new SF DEC Portal account holders with "Director" or "Owner" as current Position in Registry data (assigned as "Organization Admin").
Enhance
Updates to SEEK Denial Letter logic to ensure application status is updated to "Denied."
New
SEEK Application (2027)
Enhance
Enhancements to the Portal Home Page to support navigation and access to the different sections and associated features.
New
Creation of an email reminder for account holders in the Early Childhood Registry of Palm Beach County to submit their information in the My Early Childhood Career Journey.
New
Integration of Avalara within the Quality Improvement Award (QIA) module to streamline tax calculation and processing.
New
Portal role added to grant security access for Alternate Director(s).
New
Ability to create a Sign In Sheet from a Training Session Roster.
Enhance
Addition of Program Portal access checks for Program (Site) Applications.
Enhance
Enhancements and fixes to the ELEVATE: a Quality Support System (Year 2) Portfolio (Plan).
Fix
Fixes to Advanced Search filters for Training Series defaulting to "No."
Fix
Fixes to issue when resetting a Survey for an educator to ensure ability to resubmit.
New
ELEVATE: a Quality Support System badges now utilize Smart Badges to issue/assign badges based on Rating Version and Conditions.
New
Creation of Infant-Toddler CLASS 2nd Edition content and format.
New
Addition of functionality that allows lift-ED Trainers to integrate their Zoom or Teams account in the Portal and directly create meetings.
New
Email reminder to be sent to Trainers when Rosters need updating in ElevatEd.
New
Addition of a new widget on the Trainer Portal Dashboard to monitor when Rosters need attendance (Status) updates.
New
Addition of fiscal years to the Evaluation Scholarship for financial tracking.
New
Addition of Funding Chart widgets for the Professional and Program Portals.
New
Addition of Career Pathway functionality to allow configurations by client.
New
Addition of section in ElevatEd exclusively for EHS Partners, including sections needed for program operation.
Fix
Fixes to error with the ElevatEd course survey link available via email.
Enhance
Assigned ELC MDM as the Organization for any ElevatEd account holder with an "elcmdm.org" email.
Improvement
Updated TCT Thrive by 5 Payment email messages to display the program's Tier information.
Enhance
Updated logic when "Career Journey" is submitted to allow access to the ElevatEd Training Calendar.
Fix
Fixed Advanced Search "Last Month" and "Last Year" filters in the My Professional Development section of the ElevatEd "Career Journey."
Fix
Fixes to issue with Assigned Site Role(s).
Upgrade
General maintenance.
Team:
Jesse Valdes
Jesse Valdes
Data Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Sandro Perez
Sandro Perez
Technical Director
Herbert Cabrera
Herbert Cabrera
Software Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Laura
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
June 10, 2026
Remove
Removed ability to make updates to the records available in the My Early Childhood Career Journey section of the SF DEC Professional Portal.
Upgrade
Updated the ElevatEd load process to support current requirements and deactivate legacy data from original PDI loads.
Enhance
Enhancements to the Professional Badges tool.
New
Added indicator light to Professional Portal and Staff Roster section of the Program Portal to communicate an action is needed.
New
New ability to clone and archive Training Templates.
Improvement
Adjustment made to allow directors to access the Program Portal when the county is missing from the program's profile.
Improvement
Adjustment made to wrap text when a Training Session title exceeds the screen capacity.
Improvement
Restored functionality to allow "Private" Training Templates to show in the Training Sessions screen for scheduling.
Enhance
Ability to select correct answers for Survey "grading."
Enhance
Update to default time settings in the Training Session section.
Enhance
Ability to process My Early Childhood Career Journey submissions through the Application Verification process.
Upgrade
Updates to SEEK Application to require review of all sections before submission.
Enhance
Review of email template processing in applications managed through the Portal.
Fix
Fixes to duplicate Capacity 'pop-ups' in Training Session information.
Enhance
Adjusted access to documentation when an educator is Enrolled in a training.
Fix
Responsive fixes to header name duplicated and PD list overflows on devices with smaller screens.
New
ELEVATE: a Quality Support System applications to send an email upon submission to "Region Supervisor" (if information is available in the Agency Program Contact section of the program's WELS profile).
Team:
Laura
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Jorge Castañeda
Jorge Castañeda
Software Developer
Herbert Cabrera
Herbert Cabrera
Software Developer
Evelyn Perez
Evelyn Perez
BI & Reporting Developer
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Ernesto
Ernesto Santos
Software Developer
Karen Clay
Karen Clay
Data Solutions Engineer
Sandro Perez
Sandro Perez
Technical Director
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Dasiely Cruz
Dasiely Cruz
Director of Workforce Innovations
May 14, 2026
New
Access to "Smart Badges."
Enhance
Ability to attach a "Survey" to a "Series" with multiple templates.
New
Contract for School Age Application in ELEVATE Year 2.
Fix
Fixes to "Training Series" default in "Advanced Search" options.
New
"No Data to Report" option available within the "My Early Childhood Career Journey."
Fix
Fixes to "Program Role" issue in "Assigned Sites" section.
Fix
Fixes to "Details" button alignment issues in "Calendar View."
New
"Director's Credentials Fast Track 2026" Application.
Upgrade
Updates to ELEVATE Year 1 flow.
New
Addition of button that allows access to "My Professional Development" section of the "Professional Portal."
Fix
Fixes to error that occurred when enrolling in a "Training Session" from the "Calendar."
Fix
Fixes to error that occurred when removing a "Session Date" for "Series" with multiple templates.
Fix
Fixes to "Transcript Report" consistency and display issues with "Unverified" courses.
Fix
Fixes to discrepancies between Program "Staff Competency Hours," "Site Details," and "Professional Development Training" Reports.
Enhance
Updates to security permissions for "Trainer" and "Business Trainer" roles, including removal of "Reset Access."
Enhance
"CCPP Site Support Status" & ELEVATE Applications.
Enhance
Emails added from "Support" to be automatically verified.
Upgrade
Updates to the "Coaching" module.
New
Access to the "Trainer Application."
New
Access to "Place of Employment" in the "Training Roster" to reflect each individual's "Employment Type."
New
Access to "Professional Staff Badges."
New
Ability to check for "Intended Audience" when exploring trainings in the "Calendar."
Upgrade
Updates to the "Wait List" functions for "Series."
New
"Roles and Rights Report" for Portal Role Security.
Enhance
Enhancements to the "Workforce Dashboard Widget."
New
Ability to search for a program by "License Number."
New
Ability for Trainer to view "Training Session Details" from the "Training Session List."
Improvement
General Maintenance.
Remove
Document requirement removed for "High School" records within the "CSC STAR Award" Application.
Fix
Fixes to date on "QIA Letter."
New
Updated logic to include document requirement in "Enrollment" section of ECIC RISE Associate and Bachelor's Applications..
Team:
Ernesto
Ernesto Santos
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Application Maestro
Jesse Valdes
Jesse Valdes
Data Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Karen Clay
Karen Clay
Data Solutions Engineer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Laura
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Dasiely Cruz
Dasiely Cruz
Director of Workforce Innovations