WELS Product Releases

Our Products

WELS

WELS is a comprehensive data system for early childhood and has a proven track record of integrating data from diverse data systems...

WELS Portal

WELS gives early learning professionals the ability to report and manage their information including demographics, work experience, education...

Partner Hub

Partner Hub offers a variety of services for early learning program providers by offering a range of child care management tools...

PreK.Club Directory

PreK.Club Directory provides a comprehensive platform designed to highlight schools in the context of high-quality early learning environments.

PreK.Club Admin

PreK.Club Admin is the child care software designed to manage preschools/childcares. It allows to enroll students, control sign-in and sign-out processes, record detailed attendance history, and handle payments with ease.

EHS Portal

The Early Head Start (EHS) portal provides families with the ability to apply for Early Head Start services...

WELS Map

A user-friendly map to find early learning centers. Simplifying the search for excellence in early education.

A$CEND

The A$CEND program rewards early childhood educators by collectively recognizing education...

Violet

A fully responsive web application specially made for the Epilepsy Alliance Florida...

Arctic

Data management and collection solutions are used to analyze and generate various reports...

TB5 Connects

TB5 Connects helps families with young children access programs and resources to ensure that our children thrive!

Monitoring Tool

A quick and easy way for agencies to schedule visits and manage items from a checklist for compliance...

TimeZ

Streamlines work hours. Allows for easy logging and monitoring of time...

CAPI

CAPI, the County Application Program Interface, allows individual counties and multi-county coalitions to request room, assessment, and rating data from WELS.

All Releases

May 14, 2026
Fix
Fixes to the "Training Data Entry Validation Report."
Upgrade
Updates to PRISM.
New
Identification of who is listed in the "LARS Provider List" as the program director and assigning the individual as the "Program Contact."
New
"Family Engagement Report."
New
New status available in ELEVATE Year 2 to reflect "Site Closed."
New
"2026 Director Credential Report."
Enhance
Enhancements to "Site Type" section.
Enhance
Ability to allow "Site Assignment" for MSDH Inspectors.
New
Access to "Smart Badges"
New
"More Information Status Report."
Upgrade
Survey available in "Series" with "Multiple Templates."
New
Contract for School Age Application in ELEVATE Year 2.
Enhance
Updates to "Service Options" from LARS.
Fix
Corrections to "Effective Date" in "Badge Showcase."
Upgrade
Administrator's information in "Professional Staff Information" inserted in "Program Contact" section.
Upgrade
Updates to QSS engine for the ELEVATE Year 2 "School Age Badge."
Upgrade
Updates to "Visits Monthly Hours Report."
New
"LARS Inspector Load Daily Exception Report."
New
"Withdraw" option available within training notifications.
Enhance
Enhancements to Survey Builder, including Question Clone.
Enhance
Enhancements to "Plans" for ELEVATE Year 2 Portfolio.
Fix
Fixes to "Details" button alignment issues in "Calendar View."
Fix
Fixes to "Site Name" from LARS load.
Upgrade
Inability to remove "Assessments" that are associated with "Ratings" (QSS Badges).
Enhance
Emails added from "Support" to be automatically verified.
Enhance
Enhancements to "Show Document" to open the full file, including all pages.
Fix
Fixes to refresh status when a document is sent to "More Information."
Upgrade
Updates to "Professional Staff>Professional Development."
Feature
Enhancements to Roles/View access.
Fix
Fixes to "Search" filter for Language, Certification, and Education.
Enhance
Updates to the "Program Support Report."
New
Access to the "Trainer Application."
Enhance
"Assign Sites Form Request" to add all sites (programs) in the selected "Agency."
Enhance
"Activity Log" to show time (Duration) in "Hours" and "Minutes."
New
"Active" Dashboard Reports.
New
"Roles and Rights Report" for Portal Role Security.
Fix
Fixes to the size of the "Monthly Training Report."
Enhance
Extra columns added to "Portal Accounts with Employment Details" Report.
Enhance
"Professional Staff" record to reflect status changes when a document/record is sent to "More Information."
Enhance
Employment tagged for A$CEND Award.
New
Employment verification for CDA applicants.
New
Employment confirmation for FAIMH applicants.
Enhance
Automatic population of Professional Staff Contact Table for Site.
Fix
Fixes to FIU Application
Fix
Fixes to send "ElevatEd (Inservice)Professional Development" records for verification.
Enhance
Adjusting access to "Assessment Requests" from the A$CEND Application.
Fix
Inactivation of duplicate language records.
Feature
Professional Staff Badges.
Upgrade
General Maintenance.
New
Updates to SEEK Scholarship Application statuses to include "Processing Complete."
Enhance
Updates to the "SEEK Scholarship Transaction" Report.
Enhance
Updates to SEEK Scholarship item processing and status view.
Fix
Fixes to SEEK Scholarship Application errors within the "Manage Updates to SEEK Award and Denial Letter" logic.
Feature
WELS account creation and password reset email templates.
New
Addition of "CSC Administrator" role and corresponding security configurations.
New
"Fiscal Year Spending" Widget for CSC STAR Award Application.
Enhance
CSC STAR Award Application assessment calculation.
Remove
Disabled "Actions" buttons for CSC STAR Award Applications in "Archive" status.
Feature
Fixes to Report that was not saving for "Assessments."
Fix
Fixes to error that was occurring when creating a "Staff Record."
Fix
"Assign Sites" form request to add all Sites (programs) associated with the Agency.
Enhance
Addition of "Refresh Indicator" and "Create" renamed as "Update" on Report page.
Enhance
Enhancements to "ASSESSMENT_DETAILS" Report, including change from 'portrait' to 'landscape.'
Fix
Fixes to "CLASS Observation Helper Report" not showing "QPS Teachers," "Assessor," "Schedule," and "Room."
New
"Assessor Match" Report.
New
Automatic population of "Professional Staff Contact" information in program's profile (in Sites).
New
"Professional Educator Application Verification" Report.
Enhance
"License Type" added to QIA Application Management screen.
Improvement
Implemented necessary changes to "QIA Questionnaire Demographics" Report.
New
"POC Reimbursement Summer 2025" added to Application Queue.
Fix
Fixes to issue with filtering spaces in QIA Application.
Fix
Fixes to maintain existing verification when a QIA Application is resubmitted.
Fix
Fixes to "Document Review Preview."
Team:
Ernesto Santos
Ernesto Santos
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Karen Clay
Karen Clay
Data Solutions Engineer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Support
Jesse Valdes
Jesse Valdes
Data Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Dasiely Cruz - Director of Workforce Innovations
Dasiely Cruz
Director of Workforce Innovations
May 14, 2026
New
Access to "Smart Badges."
Enhance
Ability to attach a "Survey" to a "Series" with multiple templates.
New
Contract for School Age Application in ELEVATE Year 2.
Fix
Fixes to "Training Series" default in "Advanced Search" options.
New
"No Data to Report" option available within the "My Early Childhood Career Journey."
Fix
Fixes to "Program Role" issue in "Assigned Sites" section.
Fix
Fixes to "Details" button alignment issues in "Calendar View."
New
"Director's Credentials Fast Track 2026" Application.
Upgrade
Updates to ELEVATE Year 1 flow.
New
Addition of button that allows access to "My Professional Development" section of the "Professional Portal."
Fix
Fixes to error that occurred when enrolling in a "Training Session" from the "Calendar."
Fix
Fixes to error that occurred when removing a "Session Date" for "Series" with multiple templates.
Fix
Fixes to "Transcript Report" consistency and display issues with "Unverified" courses.
Fix
Fixes to discrepancies between Program "Staff Competency Hours," "Site Details," and "Professional Development Training" Reports.
Enhance
Updates to security permissions for "Trainer" and "Business Trainer" roles, including removal of "Reset Access."
Enhance
"CCPP Site Support Status" & ELEVATE Applications.
Enhance
Emails added from "Support" to be automatically verified.
Upgrade
Updates to the "Coaching" module.
New
Access to the "Trainer Application."
New
Access to "Place of Employment" in the "Training Roster" to reflect each individual's "Employment Type."
New
Access to "Professional Staff Badges."
New
Ability to check for "Intended Audience" when exploring trainings in the "Calendar."
Upgrade
Updates to the "Wait List" functions for "Series."
New
"Roles and Rights Report" for Portal Role Security.
Enhance
Enhancements to the "Workforce Dashboard Widget."
New
Ability to search for a program by "License Number."
New
Ability for Trainer to view "Training Session Details" from the "Training Session List."
Improvement
General Maintenance.
Remove
Document requirement removed for "High School" records within the "CSC STAR Award" Application.
Fix
Fixes to date on "QIA Letter."
New
Updated logic to include document requirement in "Enrollment" section of ECIC RISE Associate and Bachelor's Applications..
Team:
Ernesto Santos
Ernesto Santos
Software Developer
Jorge Castañeda
Jorge Castañeda
Software Developer
Herbert Cabrera
Herbert Cabrera
Software Developer
Sandro Perez
Sandro Perez
Technical Director
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Support
Jesse Valdes
Jesse Valdes
Data Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Karen Clay
Karen Clay
Data Solutions Engineer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador
Dasiely Cruz - Director of Workforce Innovations
Dasiely Cruz
Director of Workforce Innovations
April 9, 2026
Fix
Fixes to the navigation on "Professional Applications."
Remove
Archived "Quality Counts" records in the "Activity Log."
Enhance
Updates to the "Funding/Investment Report."
Enhance
Addition of applicant's email in the "FIU Application" table export.
Enhance
Addition of individuals in "Withdrawn" status on rosters in "Monthly Training Report."
Enhance
Addition of "Employment Verification" in the "FAIHM application."
Fix
Fixes to the "CLASS Composite Tier Report."
Enhance
Updates to the "FIU Bilingual Cohort" to allow movement between statuses.
Enhance
Ability to skip "My Tax Section" in the "A$CEND Application" when no updates have been made.
Enhance
"Account number" validation in the "My Bank Information" section of the "A$CEND Application."
Remove
Archival of A$CEND documents.
Fix
Fixed issue where award amount was not visible for review when the applicant is tagged the "Other" field in the "Assessment" record.
Enhance
Updates to include the "Professional Staff" member's vendor information reference when merges are done.
New
Addition of a toggle/check option to remove vendor information after selection of "Resubmit Tax Information."
Enhance
"Assessment Request" updates.
Fix
Fixes to the issues with "FAIHM Endorsement" emails.
Remove
Stopped the sending of any duplicate email to the same recipient.
Remove
Deactivated any records with no information in "Name" or "DOB."
Fix
Fixes to the search filter for "Language," "Certification," and "Education."
Team:
Karen Clay
Karen Clay
Data Solutions Engineer
Sandro Perez
Sandro Perez
Technical Director
Isaac Del Castillo - Application Maestro
Isaac Del Castillo
Support
Ernesto Santos
Ernesto Santos
Software Developer
Evelyn Perez
Evelyn Perez
BI & Reporting Developer
Anniel Apolinario
Anniel Apolinario
Lead Software Codesmith
Jesse Valdes
Jesse Valdes
Data Developer
Herbert Cabrera
Herbert Cabrera
Software Developer
melissa-bwelz-500px
Melissa Hernandez
QA Lead
Laura Mallery - Content / Project Management
Laura Mallery
Early Learning Systems Strategist/Project Ambassador